Office & P&O Administrator 50%

Who You Are

• A structured and service-oriented person who enjoys multitasking

• Comfortable working independently and taking initiative

• Experience in office administration and/or HR related tasks is a strong plus

• Good communication skills in English and Swedish

• Familiar with Microsoft Office tools - or eager to learn!

What We Offer

As part of PUMA - a global sports brand with teams all over the world - you’ll be joining a dynamic and international environment that offers exciting opportunities to grow, connect, and make an impact. In addition to a meaningful role and a supportive team, you’ll also enjoy benefits such as:

• Generous employee discounts on PUMA apparel

• Lunch card

• "Wellness Hour" – one hour per week dedicated to health & wellbeing activities

• Varied and meaningful role at the heart of the Helsingborg office

• A collaborative and supportive team environment

Are you an organized and service-minded individual who thrives in a dynamic environment? We’re looking for a part-time Office & P&O Administrator to join our team in Helsingborg, supporting the smooth day-to-day operations of our office and People & Organization (P&O) activities across the Nordics. This position begins with a 6-month employment contract.

What You Will Do

• Managing office service delivery in Helsingborg with suppliers, e.g., cleaning, maintenance, coffee machines, waste services, food & fruit delivery, office supplies​

• Serving as the first point of contact for contractors, handymen, electricians, etc. ​

• Managing the process for sending packages with freight companies including creating labels ​

• Registering P&O invoices in SAP & sending for internal approval ​

• Arranging regular breakfasts, fikas & conference lunches for employees & external visitors​

• Arranging events for employees & external visitors, including planning, budget control, ordering supplies & coordination​

• Welcoming unexpected visitors & answering general queries​

• Keeping track of entry/exit lists and managing allocation of keys/electronic entry tags ​

• Managing the pool car process in Helsingborg & allocation of Brobizz bridge tags ​

• Coordinating work environment tasks in Helsingborg: conducting quarterly fire safety checks, maintaining work environment documentation, refilling first-aid kits​

• Supporting P&O team with admin tasks such as sending calendar invites, updating information on Sharepoint, filing key documents, etc.​

• Providing remote support to Stockholm office during absences of Stockholm Office & Engagement Coordinator ​

• Completing ad-hoc P&O support tasks as needed